Special Education Compliance & Program Support

Special education compliance requires more than completing forms. Schools need accurate student records, current policies, reliable internal procedures, and staff who understand their responsibilities.

Indiana Charters helps schools strengthen those systems, resolve compliance concerns, and prepare for state monitoring.

PowerSchool Special Programs Support

Indiana now uses PowerSchool Special Programs as its statewide platform for managing IEPs and related special education records. We can help schools:

• Work through implementation and recordkeeping issues
• Review the organization and completeness of electronic records
• Identify missing or inconsistent documentation
• Troubleshoot issues with school staff
• Develop internal procedures for maintaining accurate records
• Prepare staff to use the system more consistently

Special Education Record Reviews

A record can appear complete while still containing timeline, documentation, or implementation concerns. Indiana Charters can conduct individual or sample-based student record reviews covering:

• Referrals and evaluations
• Eligibility determinations
• IEP development and annual reviews
• Required notices and parent participation
• Progress reports and service documentation
• Transition requirements
• Discipline procedures
• Evaluation, reevaluation, and annual-review timelines

We provide practical findings, identify needed corrections, and help the school establish follow-up procedures.

Cyclical Monitoring Preparation and Support

IDOE’s cyclical monitoring process can include reviews of student files, local policies and procedures, fiscal practices, data, staff interviews, and evidence of implementation.

Indiana Charters can help schools:

• Understand monitoring requirements and timelines
• Review existing policies, procedures, and practices
• Identify gaps before documents are submitted
• Organize requested records and supporting evidence
• Review student files using monitoring protocols
• Prepare school leaders and staff for interviews
• Respond to findings
• Develop root-cause analyses and corrective action plans
• Monitor the completion of required corrections

Support can begin before a school receives its monitoring notice or after IDOE identifies an area requiring correction.

Special Education Policies and Procedures

Policies should reflect current federal and state requirements as well as the way the school actually operates.

We can review, revise, or develop special education policies and procedures addressing areas such as:

• Child Find, referrals, and evaluations
• Eligibility and IEP development
• Service delivery and progress monitoring
• Related services
• Discipline and behavioral supports
• Procedural safeguards and parent participation
• Confidentiality and student records
• Personnel responsibilities
• Data reporting and PowerSchool Special Programs
• Fiscal compliance and Maintenance of Effort
• Internal monitoring and corrective action
• Board oversight and annual compliance review

We can also help prepare policies for board review and establish a process for future updates.

Ongoing and As-Needed Support

Schools may engage Indiana Charters for ongoing special education support or assistance with a specific issue. Additional services may include:

• Consultation and coaching for school leaders and special education staff
• State and federal compliance support
• IDEA Part B grant and reimbursement assistance
• Coordination with related-service providers
• Internal compliance reviews
• Corrective action implementation
• On-site support when appropriate